Event Manager

(Halton Baby-Friendly Initiative)

Position ID: V-HVC0208 Last Full Update: 16 Jun 2022
Opportunity Details
CommentsHalton Baby-Friendly Initiative (HBFI) is a non-profit community coalition consisting of health care professionals and people who support breast-feeding. The organization is seeking an Events Manager.
ContactAmy Truc Nguyen, Halton Baby-Friendly Initiative; Email: info@babyfriendlyhalton.ca
DutiesHalton Baby-Friendly Initiative is seeking a volunteer who is creative, enthusiastic, and highly organized to fill the key role of Event Manager, to volunteer with the Halton Baby-Friendly Initiative Executive Team. The successful candidate will have a unique opportunity to bring their passion for events to life and create and collaborate with the HBFI Executive team. The role will assume overall responsibility with the support from the Executive team for the successful end-to-end delivery of our events and above all delivery of inspiring events for our clients and community.  
 
• Works together with the Executive team to decide which events HBFI will participate in, and host. 
• Annual events: 
 HBFI participates in Multicultural Event, and Oakville and Burlington Children’s Festivals 
 HBFI hosts Spring Movie, World Breastfeeding Week Family Picnic, and Canadian Breastfeeding Week Family Hike 
• Leads event planning work groups. Ensuring that events run on time; that all stakeholders are communicated in a timely and professional manner.  
• Oversee all production, set-up, volunteers, event operations, and event signage  
• Prepares and submits all applications to relevant City offices for event venues before cut-off dates. 
• Arranges all aspects of events: insurance, permits, event budgets, entertainment, food, participating partners, door prizes, giveaways, and baby changing area. 
• Collaborates with the Volunteer Coordinator to ensure appropriate\ volunteers are required at all events, and volunteer certificates after events 
• Oversees fundraising and donations for events.  
• Collaborates with Website Coordinator and Social Media Coordinators for the promotion of community events, including advertising, posters, and distribution.  
• Reports progress and updates at meetings or communicates report to the executive if unable to attend meetings.  
• Provide post-event analysis by holding an event debrief.  
• Prepares an annual report for the AGM.  
• Manage the storage of materials for events
More Info Linkhttps://www.babyfriendlyhalton.ca/
ClientsFamilies and individuals
Ages18 year(s) and up
Suitable for Highschool Credit HoursNo
Suitable ForAdults (18+) ; Seniors (55+)
Areas of InterestCommunity Outreach ; Education Support (Early Years) ; Event Coordination & Support ; Marketing & Promotions ; Program Coordination / Support
Skills/ExperienceAccounting & Finance ; Communication & Interpersonal Skills ; Confidentiality ; Customer Service ; Dependability & Trustworthiness ; Friendly & Outgoing ; General Computer Skills ; Listening Skills ; Marketing & PR ; Patience ; Planning & Organizing ; Public Speaking ; Self-Motivated / Work Independently ; Team Work ; Web & IT
Commitment LengthLong Term
Interaction LevelSmall Group ; Large Group
Minimum Hours5 / Week
SeasonsYear Round
AccessibilityNot Applicable
Number of PositionsActon ; Burlington ; Georgetown ; Milton ; Oakville 
 
1 individual(s) needed in total.
TrainingOrientation
TransportationCar required
Agency Details
Organization NameHalton Baby-Friendly Initiative
Office Phone905-825-6000
Toll Free Phone1-866-442-5866
E-Mailinfo@babyfriendlyhalton.ca
Websitewww.babyfriendlyhalton.ca
Address & Map
Halton Region, ON
Mailing Addressc/o Halton Baby-Friendly Initiative 
Halton Regional Centre 
1151 Bronte Rd 
Oakville, ON L6M 3L1