Administrative Coordinator

(Halton Baby-Friendly Initiative)

Position ID: V-HVC0209 Last Full Update: 16 Jun 2022
Opportunity Details
CommentsHalton Baby-Friendly Initiative (HBFI) is a non-profit community coalition consisting of health care professionals and people who support breastfeeding and promotes the Baby-Friendly Initiative in the Halton Community. Our mission is to protect, promote, and support breastfeeding in our community by facilitating the implementation of the Baby-Friendly Initiative.
ContactAmy Truc Nguyen, Halton Baby-Friendly Initiative; Email: info@babyfriendlyhalton.ca
DutiesHalton Baby-Friendly Initiative is seeking a volunteer who is motivated and engaged professional to fill the key role of Administrative Coordinator, to volunteer with the Halton Baby-Friendly Initiative Executive Team. The successful candidate will collaborate with the HBFI Executive team and will utilize critical thinking, communication, and organization skills in a wide range of activities. 
 
• Prepares meeting agendas for executive and general meetings 2 weeks prior to each meeting. 
• Sends agendas to Co-chairs/Executive to review agenda 8 days prior to the meetings and to coordinate with Website Coordinator to upload to the website, one week prior to meeting.  
• Sends emails to the membership mailing list, via Mailchimp, one week prior to each meeting and one day prior to each meeting.  
• Takes notes at meetings and prepares meeting minutes within 3 days of meeting. Notify Co-Chairs and Executive when ready for review.  
• Maintains an electronic file for Halton BFI business including meeting agendas and minutes, terms of reference, logic model, work plans, volunteer positions, etc.  
• Maintain a current email distribution list in MailChimp.  
• Monitor the Halton BFI Gmail account and respond to emails, and/or refer emails to the appropriate Executive member to respond  
• Maintain Halton BFI Google Drive files and Google Photos account, including permissions.  
Participates in HBFI AGM annual preparation and presentation. 
Skills and qualifications, you will bring: 
• Consistent, keen attention to detail.  
• Excellent time management skills to manage competing priorities and meet tight deadlines. 
• Proficiency with computer/technological applications. 
• Excellent oral and written communication skills. 
• Ability to quickly build and maintain effective working relationships.  
• Proven self-starter and a collaborator; efficient, organized, and able to produce high quality work independently.
More Info Linkhttps://www.babyfriendlyhalton.ca/
ClientsFamilies and individuals
Ages18 year(s) and up
Suitable for Highschool Credit HoursNo
Suitable ForAdults (18+) ; Seniors (55+) ; Post-secondary students
Areas of InterestOffice Administration ; Telephone Communication ; Writing / Editing
Skills/ExperienceCommunication & Interpersonal Skills ; Confidentiality ; Customer Service ; Dependability & Trustworthiness ; General Computer Skills ; Listening Skills ; Planning & Organizing ; Team Work ; Web & IT ; Writing & Editing
Commitment LengthLong Term
Interaction LevelSmall Group
Minimum Hours10 / Month
SeasonsYear Round
AccessibilityNot Applicable
Number of PositionsActon ; Burlington ; Georgetown ; Milton ; Oakville 
 
1 individual(s) needed in total.
TrainingOrientation
Agency Details
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Organization NameHalton Baby-Friendly Initiative
Office Phone905-825-6000
Toll Free Phone1-866-442-5866
E-Mailinfo@babyfriendlyhalton.ca
Websitewww.babyfriendlyhalton.ca
Address & Map
Halton Region, ON
Mailing Addressc/o Halton Baby-Friendly Initiative 
Halton Regional Centre 
1151 Bronte Rd 
Oakville, ON L6M 3L1