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You performed a search for: Organization / Program Name(s): Halton Baby-Friendly Initiative

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Administrative Coordinator   Burlington  Halton Hills  Milton  Oakville 
Halton Baby-Friendly Initiative
Halton Baby-Friendly Initiative is seeking a volunteer who is motivated and engaged professional to fill the key role of Administrative Coordinator, to volunteer with the Halton Baby-Friendly Initiative Executive Team. The successful candidate will collaborate with the HBFI Executive team and will utilize critical thinking, communication, and organization skills in a wide range of activities. 
 
• Prepares meeting agendas for executive and general meetings 2 weeks prior to each meeting. 
• Sends agendas to Co-chairs/Executive to review agenda 8 days prior to the meetings and to coordinate with Website Coordinator to upload to the website, one week prior to meeting.  
• Sends emails to the membership mailing list, via Mailchimp, one week prior to each meeting and one day prior to each meeting.  
• Takes notes at meetings and prepares meeting minutes within 3 days of meeting. Notify Co-Chairs and Executive when ready for review.  
• Maintains an electronic file for Halton BFI business including meeting agendas and minutes, terms of reference, logic model, work plans, volunteer positions, etc.  
• Maintain a current email distribution list in MailChimp.  
• Monitor the Halton BFI Gmail account and respond to emails, and/or refer emails to the appropriate Executive member to respond  
• Maintain Halton BFI Google Drive files and Google Photos account, including permissions.  
Participates in HBFI AGM annual preparation and presentation. 
Skills and qualifications, you will bring: 
• Consistent, keen attention to detail.  
• Excellent time management skills to manage competing priorities and meet tight deadlines. 
• Proficiency with computer/technological applications. 
• Excellent oral and written communication skills. 
• Ability to quickly build and maintain effective working relationships.  
• Proven self-starter and a collaborator; efficient, organized, and able to produce high quality work independently.
Event Manager   Burlington  Halton Hills  Milton  Oakville 
Halton Baby-Friendly Initiative
Halton Baby-Friendly Initiative (HBFI) is a non-profit community coalition consisting of health care professionals and people who support breastfeeding and promotes the Baby-Friendly Initiative in the Halton Community. Our mission is to protect, promote, and support breastfeeding in our community by facilitating the implementation of the Baby-Friendly Initiative. 
Halton Baby-Friendly Initiative is seeking a volunteer who is creative, enthusiastic, and highly organized to fill the key role of Event Manager, to volunteer with the Halton Baby-Friendly Initiative Executive Team. The successful candidate will have a unique opportunity to bring their passion for events to life and create and collaborate with the HBFI Executive team. The role will assume overall responsibility with the support from the Executive team for the successful end-to-end delivery of our events and above all delivery of inspiring events for our clients and community. 
 
• Works together with the Executive team to decide which events HBFI will participate in, and host. 
• Annual events: 
▪ HBFI participates in Multicultural Event, and Oakville and Burlington Children’s Festivals 
▪ HBFI hosts Spring Movie, World Breastfeeding Week Family Picnic, and Canadian Breastfeeding Week Family Hike 
• Leads event planning work groups. Ensuring that events run on time; that all stakeholders are communicated in a timely and professional manner. 
• Oversee all production, set-up, volunteers, event operations, and event signage 
• Prepares and submits all applications to relevant City offices for event venues before cut-off dates. 
• Arranges all aspects of events: insurance, permits, event budgets, entertainment, food, participating partners, door prizes, giveaways, and baby changing area. 
• Collaborates with the Volunteer Coordinator to ensure appropriate\ volunteers are required at all events, and volunteer certificates after events 
• Oversees fundraising and donations for events.  
• Collaborates with Website Coordinator and Social Media Coordinators for the promotion of community events, including advertising, posters, and distribution.  
• Reports progress and updates at meetings or communicates report to the executive if unable to attend meetings.  
• Provide post-event analysis by holding an event debrief.  
• Prepares an annual report for the AGM.  
• Manage the storage of materials for events 
 
 
 
 
 
Skills and qualifications, you will bring: 
• Minimum of 2 years’ experience in a similar role 
• Self-motivated with excellent interpersonal and communication skills 
• Demonstrates the ability to function and make managerial decisions in a fast-paced environment 
• Demonstrates knowledge of all aspects of events, event budget preparation and maintenance, and personnel management 
• Ability to multitask and prioritize job duties 
• Knowledge of supervisory skills including how to motivate, support and involve volunteers in accomplishing goals and objectives 
• Detail oriented and organized working style within effective time management skills
Event Manager   Burlington  Halton Hills  Milton  Oakville 
Halton Baby-Friendly Initiative
Halton Baby-Friendly Initiative is seeking a volunteer who is creative, enthusiastic, and highly organized to fill the key role of Event Manager, to volunteer with the Halton Baby-Friendly Initiative Executive Team. The successful candidate will have a unique opportunity to bring their passion for events to life and create and collaborate with the HBFI Executive team. The role will assume overall responsibility with the support from the Executive team for the successful end-to-end delivery of our events and above all delivery of inspiring events for our clients and community.  
 
• Works together with the Executive team to decide which events HBFI will participate in, and host. 
• Annual events: 
 HBFI participates in Multicultural Event, and Oakville and Burlington Children’s Festivals 
 HBFI hosts Spring Movie, World Breastfeeding Week Family Picnic, and Canadian Breastfeeding Week Family Hike 
• Leads event planning work groups. Ensuring that events run on time; that all stakeholders are communicated in a timely and professional manner.  
• Oversee all production, set-up, volunteers, event operations, and event signage  
• Prepares and submits all applications to relevant City offices for event venues before cut-off dates. 
• Arranges all aspects of events: insurance, permits, event budgets, entertainment, food, participating partners, door prizes, giveaways, and baby changing area. 
• Collaborates with the Volunteer Coordinator to ensure appropriate\ volunteers are required at all events, and volunteer certificates after events 
• Oversees fundraising and donations for events.  
• Collaborates with Website Coordinator and Social Media Coordinators for the promotion of community events, including advertising, posters, and distribution.  
• Reports progress and updates at meetings or communicates report to the executive if unable to attend meetings.  
• Provide post-event analysis by holding an event debrief.  
• Prepares an annual report for the AGM.  
• Manage the storage of materials for events
Website Coordinator   Burlington  Milton  Oakville 
Halton Baby-Friendly Initiative
Meetings are currently conducted virtually
Halton Baby-Friendly Initiative is seeking a volunteer who is a motivated, passionate, creative Website Coordinator, to volunteer with Halton Baby-Friendly Initiative Executive Team. The successful candidate will collaborate with the HBFI Executive team to identify, prioritize, and develop relevant structural and content-specific changes to our website. 
 
• Ensures the continuous development and sustainability of the Halton BFI website. 
• Ensures Wix and Zoho annual fees are paid in a timely manner 
• Checks regularly to ensure web pages are accurate and effective, and all links are in good working order. 
• Maintains the integrity of the website and makes changes and updates as needed. 
• Coordinates with Social Media Coordinator and Event Manager to promote events and initiatives. 
• Upload GM/AGM agendas to website one week prior to each meeting. 
• Upload GM/AGM minutes and recordings to the website News Page within 3 days of said meetings 
• Provides website reports and project reports, as appropriate, at GMs and AGM. 
• Provides course registration reports to the Administrative Coordinator 
• Regular review of web analytics, identify gaps and opportunities for website improvement and content development 
• As required, assist in managing content for website including but not limited to editing, fact checking, image selection, and layout design.
Halton Baby-Friendly Initiative
In person meetings take place in Oakville, 1151 Bronte Road
- Support the vision, mission and goals of HBFI  
- Attend monthly in person or virtual meetings as able  
- Participate in meetings and workgroups as able (workgroups may be related to social media, printed resources, planning and hosting events, celebrating Canadian or World Breastfeeding Week, etc.)