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With the support of your Volunteer Run Directors and Communications Lead, co-ordinate pre-Run promotional activities
With your committee ensure logistics and volunteer resources are managed in a timely fashion leading up to the event.
•understanding the Canadian context of their profession and workplace culture
•gathering information on their occupation and industry
•developing professional networks and job search strategies
• With the support of your Volunteer Run Directors, ensure all logical and safety standards are in place
• Oversee the set up, clean up and coordination of a team of volunteers
Organize venue, refreshments, first-aid and information, tents and other equipment as needed.
A key priority is safety and accountability.
Oversee the set-up, tear-down and clean up of the Run site location.
Provide support and ideas to teams and participants to encourage online and offline fundraising to reach individual and event goals.
In partnership with the fundraising and sponsorship lead, hold community-wide fundraising campaigns.
Train captains by providing them with information and support.
Learn the Canadian Cancer Society's messages and share with businesses.
Develop a strategy to attract new teams.
Make presentations to businesses and associations (retired teachers' association, nurses' union, etc.) and encourage them to form teams. (Some daytime availability and connections in the community would be an asset.)
• Plan and execute corporate recruitment events such as lunch and learns, CEO challenges, etc
• Attend corporate events to serve as an ambassador for the Canadian Cancer Society and Run for the Cure with the objective of recruitment and sponsorship.
• Prospect for new corporate partners while serving as an ambassador for the Canadian Cancer Society and Run for the Cure.
- A volunteer with Real Estate or Property Management experience is urgently required.
- Someone with a Legal background would be a great addition to our Board of Directors.
- A Director with Fundraising experience is urgently required.
Regularly attend and participate in board monthly meetings. Read, review materials that involve the corporation, especially board minutes, reports, and any literature that involves the corporation. Exercise a fiduciary responsibility for the assets, finances and investments of the corporation and exercise due diligence, care and caution as if handling one’s own personal finances.
- Speak and tell the tales of Signalling
- Use Vintage equipment
- Wear period uniforms if needed
• Attend monthly Committee meetings at the Central Library (Navy St.)
• Act as Team Captain for one or more shifts at FOL Book Sales (quarterly)
• Take on other responsibilities based on need, capabilities and capacity
• Represent the FOL in a positive and professional manner
- Handling donor acknowledgements and thank-you letters
- Identify donor prospects and research donor prospects
- Data entry and maintenance of the database
- Development of donor materials, presentations, and mailings
- Serves as an ambassador for the organization and promotes a positive image
(Please note this list is not exhaustive, nor do we require one volunteer to fulfill all roles. Volunteers will be assessed for suitability and job tasked accordingly.)
Develop a strategy to attract new teams.
Develop a strategy to foster retention in teams.
Make presentations to businesses and associations.
We are currently looking to fill in five positions for a volunteer tutor who will be able to help newcomer students in Grade 6 - 8
- Participate actively in the meeting
- Taken minutes for that specific meeting
- Type up the minutes and create PDF
Also, our experience is suggesting that each member of the Board should have a "Backup" person qualified to step in when circumstances lead to temporary or permanent absence from the his/her position. A "Backup" could act as an informal assistant to one of the Board members, as part of being prepared to step in if needed for a short time or permanently.
Duties of the Vice President would include: Supporting the responsibilities of the President which include: preparing for Board meetings; Chairing those meetings; having overall leadership and oversight of all elements of the organization and its responsibilities as a registered Not-For-Profit organization; dealing with any developing or arising crises or problems in the ongoing functions of the organization; keeping the organization "on track" with the values, vision, and other foundational elements of the organization. The position of Vice President is an ongoing collaboration with the President.
All volunteers are invited to attend the Development Committee/Planning Committee meetings on a drop-in or regular basis.
This Sub-committee would need to act within the policies and general direction of the Development Committee and Board, but would have a great deal of discretion and flexibility. Members would need to be committed to swing into action as effectively as possible when a project is being planned and activated (within reason). They would be managing or directing our social media as an ongoing responsibility.
- Deliver material to customer on a monthly basis
- Arrange delivery times
- Pick-up material customer is finished with
- Demonstrate new library resources to customers
- Communicate requests/change of information to VLS staff
- Attend quarterly Volunteer meetings
- Represent the library in a positive and professional manner
The historian volunteer would also be responsible for the information on the Society's historical website and communicating with members and the general public through social media, along with participation in planned events and personal interaction with visitors to Sovereign House.
- greet, welcome customers
- assist customers in finding gifts or products
- learn product features and artisan information
- share the mission of Ten Thousand Villages
2. Operate the computerized cash register to ring in purchases, handling cash and credit cards.
3. Assist the Store Manager with keeping the store neat, clean and attractive and restocking inventory.
Our volunteer opportunities are vast and varied.
Provide one to one conversations with clients, give manicures, read stories, reminisce, play cards,etc.
Bring your own special skills and perhaps start a new interest group.
Answer the phones.Communicate messages to the staff.
Assist the public by giving out information about the agency.
Help with filing and general office work.
1. help with computer work
2. assist staff with one to one activities such as reading, talking, doing manicures, puzzles, crafts, cards
3. assist staff with program activities such as carpet bowling, shuffle board, horseshoes, trivia
4. assist by helping with the day to day organizational chores such as set up, clean up, laundry, tidying, crafts, bulletin boards
5. help with special events such as Christmas party, garage sale, fundraising events.
- Help out with various everyday tasks such as setting up for lunch, cleaning up after lunch
- Help develop, plan & organize special events and support our organizational fundraising activities.
- Work with other team members to identify, solicit & connect with potential donors, prospects and sponsors.
- Assist create communications, mailing lists, promotional and marketing materials.
- Support other initiatives like annual gala, anniversary celebrations, event programming, volunteer & alumni relations, PR and special campaigns, as needed and assigned.
- Manage highly sensitive financial and other personal information with confidentiality.
- Willingness and ability to travel and meet deadlines is required.
Prior relevant experience in a similar role especially working with non-profit organizations/charities/charitable foundations/schools is preferred but not necessary. Must have excellent interpersonal, verbal and written communication skills and computer proficiency. Demonstrated organizational skills, attention to detail and sense of urgency. Superb in negotiation and relationship cultivation. Creative-thinker, self-starter with ability to work independently and within a team.
- Work collaboratively with the other board members to oversee the governance and operation of SOTB
- Attend monthly meetings of the board
- Consult with the board in the preparation of meeting agendas and take meeting minutes.
Review procedures and financial reporting
You need to track:
• Keep a calendar of filing requirements and deadlines to help ensure they are all met in a timely manner
• Have the organization’s financials audited whenever required or advisable (prior to Annual General meeting in June)
• To work with the Executive Director to maintain the financial records of the council
• To present financial statements at monthly board meetings and public meetings
• To manage the financial affairs of the council with the support of the Executive Director and Board of Directors
- Following an established sequence in a historical research project, province by province
- Literature Searcher in relevant journals and publications including government documents
- Interviewer to gather verbal and personal testimony
- There may be a request for assistance with some archival duties with materials from the 1970s/1980s.
- Advise, instruct, and assist the Committee to apply fundraising strategies. Some experience required.
- Attending Committee meetings when possible will provide knowledge of our values, history, current activities, procedures, and weaknesses vs. strengths.
- Report to the Development Committee through the Volunteer Coordinator.
- Input consigned and/or donated items into the computer system
- Tag clothes and items with prices
- Hang and display merchandise
- Greet customers
- Assist customers in choosing outfits and accessories
- Cashier (if you are interested in this position, the shop will provide additional training)
- Support the President in maintaining a high standard for Board conduct and uphold policies and Bylaws re. Director's conduct,
-keep a roll of the names and addresses of the Members. Ensure proper recording and maintenance of minutes of the Corporation, Board and committees.
-Attend to correspondence on behalf of the Board. Have secure custody of all minute books, documents, registers and the seal of the Corporation, maintained as required by law. Ensure that all reports are prepared and filed as required by law or requested by the Board.
Give notice as required by the By-Laws of meetings of the Corporation, the Board and Board committees.
(Members of the Board would assist with the initial organizing for handing over these responsibilities.)
Duties include: mentoring students in nature exploration and photography while accompanying them on photo walks in local parks and natural areas; assisting with the importing, editing, and reviewing of student images; leading a small group activity in the afternoon as part of a series of photography/nature activity stations.
Key goals of Focus on Nature are to inspire young people to explore and appreciate nature through photography and to connect with their creativity. This is done by teaching students the "elements of design", and by exploring local natural areas as photographers, with eyes wide open to the beauty and complexity of nature. Students are encouraged to slow down and to look for the elements of design in nature, and they are reminded that nature has always acted as inspiration for art, design, and architecture. At the end of each workshop, there is a celebration with a slideshow of each students' 10 favourite images, and we give "extension activities" to teachers and students so that they can continue to learn.
Provide office assistance, helping with activities and programs, telephone, friendly visiting, reading, library, computer, friendly escort to appointments, refreshment server, etc. Assignments will be based on volunteer skills and interests and department need.
Based on your background, expertise & special interest, you could help with various organizational initiatives such as marketing, communication, social media, event management & coordination, youth & community engagement, fundraising, donations, program support, administrative support, coaching, recreation, program activities, teaching assistance, education support, general assistance, transportation, food prep, kitchen work, meal preparation, usher, server, games, sports etc.
- Identify key organizations and compile lists of contacts
- When not in office, remain accessible by email and maintain in communication with Resource Development Associate to report on progress
- Prepare proposals
- Presentation skills and previous sales experience would be an asset
- Comfortable on the phone would be an asset
• Ensure the merchandise is presented in a tidy, clean and organized manner to encourage sales
• Responsible to know what merchandise is currently on the shelves
• Be able to respond to customer inquiries regarding merchandise when needed
• Assist with loading and unloading donated merchandise from/to customers’ vehicles
• Actively approach customers to help them find items they are looking for
• Be courteous, respectful and professional to both the customer and your fellow volunteers
• Train and provide support to all new volunteers as required
• Ensure work area is clean, tidy and safe at all times
• Assist in providing information on Habitat for Humanity and making referrals when appropriate
• Other duties as required.
• Assist in answering phone calls
• Periodically review merchandise on shelves to further assist customer inquiries
• Be courteous, respectful and professional to both the customer and your fellow volunteers;
• Train and provide support to all new volunteers as required;
• Ensure work area is clean, tidy and safe at all times;
• Assist in providing information on Habitat for Humanity and making appropriate referrals when appropriate;
• Other duties as required.
The role of the Cashier is to provide assistance to the ReStore with front line cash operations. This support allows HFH Halton to raise funds to cover the affiliate’s operational costs and build homes in the Halton community.
Responsible to: The ReStore Staff member on duty
Screening Process: Interview + provide two References + Police Check
- Prior to taking the shuttle out on the road, complete a safety inspection report including a walk around of the vehicle to ensure it is in good physical/safe condition(lights, brakes, flashers, scratches, etc). Post-driving inspections are also done to ensure the vehicle is returned in the same condition or, it is noted that repairs/maintenance need to be made prior to it’s next scheduled run. If repairs need to be addressed, notification must be made to the volunteer department at time immediately.
- Check the volunteer schedule for registrations to ensure all volunteers are accounted for to and from trips and notify the volunteer department of any discrepancies
- Adhere to all local traffic and parking by-laws (including provincial & municipal)
- Update volunteer files
- Assist with documentation of completed hours
- Provide assistance in creating and updating volunteer orientation and training modules
- Assist with updating volunteer literature (position description and manuals)
- Assist with the creation and updating of policies and procedures
- Help with administrative duties as required (photocopying, faxing, etc.)
- Assist with the planning and execution of volunteer recognition programs and events
• Ensuring all volunteer applications are complete and paperwork is in order
• Conducting reference checks via phone in a professional manner
• Familiarizes the volunteer with the organization and be cognizant of the skills a volunteer brings to Habitat that may be better suited to other roles (i.e.: committees)
• Assist in developing and implementing volunteer recruitment strategies
• Assist with the planning and execution of volunteer recognition programs and events
• Assist with updating volunteer literature (position description and manuals)
• Maintain accurate statistical information on interviews in an excel format
• Help with administrative duties as required (photocopying, faxing, etc.)
We do not give advice. Volunteers befriend and listen to callers, provide crisis prevention/intervention and help callers explore alternatives so they may find a solution to their particular situation.
We are especially looking for volunteers for our Milton location to better serve the women of North Halton.
Our organization is based in Oakville. This position requires a commitment of about 5 hours per week and attendance at board meetings about 10 times per year.
Greet persons entering the organization
Direct persons to appropriate destination
Answer telephone, screen and direct calls
Deal with general queries
Take and relay messages
Provides general clerical and office support
Assist in preparing letters and newsletters for large mail campaigns
Assist with data entry
Aid in organizing the office
Work in collaboration with other office volunteers
- Participate in fulfilling the HFH Halton volunteer department goals as set out in the Strategic Plan
- Schedule and Chair “Recognition Planning” meetings as required
- Lead the Volunteer Relations Committee in post-event debriefings
- Develop and recommend an affiliate recognition program (BBQ, internal awards etc.)
- Develop an Annual Events Calendar
- Plan, execute and assume the lead role in recognition events (theme, décor, location, food & beverage, supplies, etc. 350+ volunteers & guests)
- Work closely with HFH Halton-Mississauga Staff and Volunteers as required
- Responsible for executing strategy and a variety of tasks involved in our fundraising efforts throughout the Season.
- Success is measured by achieving a target number of attendees as well as the dollar amount raised.
- A passion for music and previous experience in event organizing is desirable.
- This position reports to the Fundraising Director.
The duties include:
- Serving as a spokesperson for the organization
- Developing and maintaining relationships with sponsors and advertisers
- Management and governance of the organization
- Developing agendas and chairing Board meetings, and organizing the annual general meeting
- Ensuring the monitoring and evaluating of the quality of collective and individual Board member performance
- Ensuring timely and effective performance of organizational functions necessary for the maintenance of not-for-profit charitable organization tax related status.
- Ensuring the Board is meeting its obligations in relation to effective:
• organizational planning
• efficient and prudent financial management
• resource development and fundraising
• relationships with the community
• management of human resources
• management of responsive, quality programming